SUNScholar/Open Access/Good Practices

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Which Green OA Mandate should an institution adopt?


The Immediate Deposit, Optional Access-setting (ID/OA) mandate immediately guarantees at least 63% OA plus 37% Almost-OA, moots all objections on copyright grounds, and does not put the author's choice of journal at risk by requiring individual licensing negotiations by the would-be author with the publisher (with no guarantee of a successful outcome). The other alternative candidate mandates are:


The Immediate Deposit/Immediate Access (ID/IA) mandate is stronger than ID/OA. But how can such a mandate manage to reach consensus on adoption as long as 37% of journals don't endorse immediate OA self-archiving? (Invariably this has meant having to allow an author opt-out or waiver for such cases, in which case the policy is no longer a mandate at all -- i.e., it is weaker than ID/OA. Hence not one of the existing mandates to date is ID/IA.)


The usual compromise, therefore, is to allow access embargoes, with or without a cap on the maximal allowable length. But an Immediate Deposit/Delayed Access (ID/DA) mandate, with no cap on the allowable delay (embargo) is simply identical to ID/OA! Adding a cap on the maximal allowable embargo delay is splendid, but that's just ID/OA with an embargo cap. (So if an institution can reach successful consensus on this stronger mandate (capped ID/DA), they should by all means adopt it; but if not, they should just go ahead and adopt ID/OA.)


Next there is Delayed Deposit/Delayed Access (DD/DA), in which the deposit itself may be delayed until the embargo elapses, instead of being done immediately upon acceptance for publication, as in ID/OA. But with or without an embargo cap, DD/DA is in fact needlessly weaker than ID/OA, because it arbitrarily loses the 37% Almost-OA that authors can provide semi-automatically via the button, until the date at which each embargo elapses. (DD/DA further risks needlessly losing a lot of the 63% OA as well, by not requiring immediate deposit in any case.)

The Harvard Good Policy Practice References


UNESCO Guidelines

How to deal with embargoes

See copy of recent GOAL list email below:

The two further mechanisms to reduce/eliminate and above all detoxify OA embargoes are

(1) to require institutional repository *deposit* immediately upon acceptance for publication (whether or not OA is embargoed) and

(2) to implement the institutional repository's email eprint request;

Stevan Harnad



Further References

Timeline of significant events leading up to the adoption of open access academic repositories

Date Initiative
1994/06 Steven Harnard's Subversive Proposal
2002/02 Budapest Open Access Initiative (BOAI)
2002/05 Trusted Digital Repositories
2002/06 Open Archives Initiative (OAI) Version 2
2003/10 Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities
2007/01 The Scientific Communication Life-Cycle Model
2008/04 NISO Good Digital Collections Framework
2009/08 The Open Archival Information System (OAIS)
2010/06 Managing Digital Collections
2010/07 MOU on Trusted Digital Repositories
2010/10 Stellenbosch University Library Open Access Seminar
2011/06 Education and Training for Digital Repository Manager
2011/09 Trustworthy Repositories Audit and Certification (TRAC)
2011/10 Stellenbosch University Library Open Access Seminar
2012/06 SCECSAL Resolution
2012/09 Budapest Open Access Initiative Recommendations (BOAIR) - Updated from 2002/02
2012/09 Levels of Digital Preservation - Draft V2
2012/09 Good practices for university open-access policies
2012/10 Policy guidelines for the development and promotion of open access
2012/11 Stellenbosch University Berlin 10 Open Access Conference - Workshop 2