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  1. Don't just sign your copyright away. Licence your work by selecting a Creative Commons licence, or publish in an Open Access Journal. See Directory of Open Access Journals.
  2. Include a clause in the letter of agreement with the publisher that allows you to archive a copy of the item on SUNScholar, whether it is a research article, a conference paper, a media broadcast, etc. Negotiate in advance, and obtain a digital copy of the final version from the publisher/ copyright owner. Submit this digital copy to SUNScholar for long-term digital preservation and access.
  3. Check the publisher's policy for self-archiving within an institutional repository on SHERPA/ RoMEO Publisher Copyright Policies & Self-Archiving. Encourage publishers to post their policies at Suggest a Publisher.
  4. Visit the publisher's web page for policies on self-archiving within SUNScholar.
  5. Obtain permission for archiving the item on SUNScholar from the copyright owner/ publisher by contacting them directly. A copy of each letter of consent will be archived on SUNScholar.

Example letters of permission

  • Post-print article
  • Chapter from book
  • Video/ Sound Clip
  • Conference Paper

Creative Commons Licences

See: and

Creative Commons offers a range of licences that creators can use to manage their copyright in the online environment, each offering it’s own specific protections and freedoms. With a Creative Commons license, you keep your copyright but allow people to copy and distribute your work provided they give you credit — and only under the conditions you specify. Licence your work by selecting a licence.